MINUTES OF PART TWO OF THE ANNUAL GENERAL MEETING OF
ST GEORGE’S ANGLICAN PARISH - THAMES
ON SUNDAY 8TH MARCH 2009
Present:
Vicar and 35 parishioners.
Apologies:
Rangi Finnerty, Raewyn Grey, Margaret McKay, John Mounsey, Lynne
Mounsey, Ron White, Helen White, Fiona White, Susan Clements,
Elaine Wallis, Francis Walters, Beth Peters and Christine
Peters.
The Vicar welcomed everyone to the meeting, explained the Agenda
and introduced Mr Bob Cox (Parish Auditor) to present to the
meeting the Audited Accounts for January – December 2008.
Audited
Accounts for 2008
(1) The Vicar moved the audited accounts for the year
January – December 2008 be received.
David Holmes/Carried
Mr Bob Cox (Auditor) presented the annual accounts to the
meeting. Expressed Fiona’s good work and presentation of
records – acknowledged and thanked her for her time,
professionalism and expertise, also David Holmes and Colin
Brokenshire for their valuable work. We are very well served as
a parish in this capacity.
Questions
from the floor
Bob explained property maintenance – painting payments and how
they are presented in the accounts..
Finlay Clements – reimbursements section – who and what does
this cover? Vicar explained.
Ken Clark – was the engineers report included in 2007 costs or
2008? – Bob – 2007.
Ken Clark – commented on the very old presentation style of the
accounts. Bob explained that this is the format we have stuck
to as this is the format expected by the Auckland Diocese. Also
Ken noted that the accounts do not clearly acknowledge the
accumulative depreciation for the year. Bob acknowledged this
but explained as the buildings are owned by the diocese it is
hard to budget in for the building depreciation – all we can do
is keep the building in good repair. The Vicar explained that
formulating
S. George’s Trust will alleviate heavy costs from the general
accounts when dealing with the maintenance and upkeep of our
heritage buildings.
David Cooper – reimbursements – Vicar explained this also covers
costs related to any training people attend and is reimbursed by
vestry.
Peter Phillips – Advertising costs seem to be larger than
Christian education costs – reminder to us that our primary
business is mission. Vicar explained running costs, (ie the
Hauraki Herald advertising which we need to be effective in our
mission) quickly add up. Large services need advertising, ie
Easter, Christmas and AGM’s – however a good reminder that our
primary activity should be Christian education.
Peter Enyon – what were the website costs? Vicar – approx
$30.00 per month. Sue explained that as the Trust is formed and
becomes bigger the website will become more important as we move
forward as a parish. Hopefully in the future more work will be
done electronically, ie a newsletter. Website costs were kept
to a minimum.
Elizabeth Eynon – asked whether we make a contribution towards
the information centre. Vicar – yes.
Vicar explained what the Diocesan quota was and how it is
arrived at.
(2) Colin Brokenshire moved the 2008 audited accounts be
adopted.
Sue Lewis-O’Halloran/Carried
Bob Cox
explained his notes in relation to the 2008 financial report.
The Vicar thanked Mr Bob Cox for his
tremendous work on the audited accounts and the budget, and for
his knowledge and advisory capacity to the Treasurer. Bob has
audited and helped with the Parish accounts for around 40 years!
We
are very grateful to Bob. It was also noted that through Fiona
White’s computerised account presentation – the Vestry is
far more informed.
The
Proposed 2009 Budget
The Vicar presented the proposed budget for 2009 to the meeting.
(3) The Vicar moved that the Budget for 2009 be received.
David Holmes/Carried.
(4) Max Baggaley moved that the budget for 2009 be
approved.
Colleen Jones/Carried.
Ken Clark questioned the restructuring in the parish ie can we
sustain a full time Vicar. Vicar reiterated that it was quite
clear after parish forums that the parish had rejected current
alternate models of ministry which the parish felt were not
necessarily better economic options.
Peter Phillip question on mission contribution – Vicar explained
the contribution level is based on our offering income and that
the Diocese assess what our contribution should be. We then
budget for what we are expected to give. Our parish is giving
at it’s expected level.
Peter Eynon – what happens to our overseas missions envelopes –
Vicar explained these go towards the parish mission contribution
(ie, into Vestry funds and included in our mission contribution
from there).
There being no further business, the meeting concluded at
11.15am.
Signed……………………………………………….
Date………………………..
MINUTES
OF THE ANNUAL GENERAL MEETING OF THE THAMES ANGLICAN PARISH
HELD ON SUNDAY NOVEMBER 30TH 2008
In Saint George’s Church
The entire meeting was held within
the Parish Eucharist
Present:
Vicar, and 45 Parishioners.
Apologies:
Winnie Sheehan, Max Baggaley, Vivienne Baggaley, Elaine Wallis,
Susan Clements, Margaret Mackay, Bob Cox, Diana Cox, John
Mounsey, Lynn Mounsey.
General Business:
Fiona Sayer – Youth Ministry
Ken Clark – Restructuring
Minutes of The Annual General Meeting
18 November 2007
Minutes of The Annual General Meeting
Part Two 24 February 2008
Sue Lewis-O’Halloran moved that the minutes for the Annual
General Meeting Part One and Two be taken as read.
Robin Plummer/Agreed.
Vicar’s Report: The
Vicar presented his report to the meeting and moved the report
be received.
Ron White moved the Vicar’s report for
2008 be adopted.
Robin Plummer/Agreed
Churchwarden’s Report:
Kate Jones moved that the Churchwarden’s report be
received.
Robin Plummer moved the Churchwarden’s report for 2008 be
adopted.
Peter Eynon?/Agreed
Appointments and Elections of Wardens
and Vestry Members
Vicar’s Warden:
Kate Jones People’s Warden:
Colleen Jones
Vestry:
Max Baggaley, Fiona Sayer, Raewyn Struthers, Margaret Mackay,
Ron White, Fiona White
Ron White moved Vestry be given authority to fill vacancies of
up to 10 members.
Robin Plummer/Agreed
Peter Eynon asked whether we could have a youth representative
on Vestry.
General Business:
Fiona Sayer
spoke on youth ministry – ie we need to look at our
responsibility for youth as a congregation
Ken Clark
withdrew his item for general business.
There being no further business, the meeting adjourned at
10.50am until Sunday March 8, 2009; with prayer, final
hymn and blessing from the Eucharist.
Signed: ___________________________ Dated
Two late apologies were received from Peter and Beth Philip who
had been at the Te Puru service that morning.
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